Should I give my employees a company credit or debit card?

If you are a small business owner with employees, chances are, this is a question you’ve been faced with. Protecting company assets, while maintaining good operating practices, is a huge challenge for almost all business owners.  If managed correctly, this practice can be very helpful.  Let’s talk about some of the pros and cons:

Pros:

  • Saves Time
  • Causes less burdens for employees
  • Cash back rewards and bonus programs
  • Potentially less risk than using cash or checks
  • Helps to track spending

Cons:

  • Can open your business up to risks of fraudulent charges
  • Added layer of risk to manage multiple cards “floating around”
  • Unauthorized expenses, employee mishandling
  • What happens when an employee leaves?

At Idaho Central we have a solution for these common challenges! It’s called Card Control, and is a FREE feature we offer to our members.

Card Control is a mobile app that allows you to stay in control of the type, amounts, and where your employees can use their company card. Here are some examples of what this can do for your business:

Set limits on where the card can be used. Location Control allows you to create a virtual wall around the location you have authorized.

You can enable your Transaction Control to select the specific types of purchases. For instance, if your employee would not need to make online purchases, you can turn this setting “off” to prevent this particular purchase type.

Merchant Control is a way to limit even where the card is used. If you would like to block purchases made from a gas station, simply turn this feature to no.

Spending Limits are a major concern as well. In order to limit exposure, we recommend putting spending limits on each card. This is as easy as setting a dollar amount that you are comfortable with your employee using daily.

These are just a few examples of how we can help your business run as efficient as possible, while minimizing risk. Please contact your local Business Relationship Officer for more details on how Card Control can help you!